Finance Assistant

Location:London
Job Type:Full Time
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Job Description

LET’S START BY TELLING YOU A BIT ABOUT US;

Global is one of the world’s leading media & entertainment groups and Europe’s largest radio company. At Global, we work hard, we’re obsessed about the detail in everything we do and we’re proud to be known for employing some of the best talent in the industry.

As the country’s leading commercial radio business, Global is home to some of the biggest and most loved media brands in the UK; Heart, Capital, Classic FM, Smooth, LBC, Radio X, Capital Xtra and Gold. Every week, Global brands reach more than 31 million people, including more than 25 million on the radio alone. We’realso one of the leading outdoor advertising companies in the UK & Europe, having recently acquired Primesight, Outdoor Plus and Exterion Media, with over 250,000 sites reaching 95% of the UK population.

We’re a dynamic company who look for like-minded and passionate people to join the business.

‘Global Charities’ is the group’s in-house charity, so this presents a rare opportunity to work for a charity within a fast-paced media and entertainment business.

THE TEAM YOU WILL BE JOINING;

Global Charities runs a national appeal, ‘Global’s Make Some Noise’ which funds and empowers small projects supporting disadvantaged children and young people in the communities in which we broadcast. Each year we unite our listeners, our friends in the music and entertainment business, and partners to MAKE SOME NOISE and raise money to change young lives. We raise funds in a variety of ways including broadcast appeals, events, corporate partnerships, challenges and digital. The ability to add radio sparkle to our fundraising mechanics makes us a unique and exciting charity. Sinceour first appeal in 2014 we have supported 224 charities and transformed the lives of 73,000 children and young people.

Our unique three-part promise (raising funds, raising awareness, raising the bar) means we are more than a traditional grant maker. We also raise awareness for our beneficiaries through Global’s media platforms and upskill their staff through a series of masterclasses.

ABOUT THE ROLE;

We’re looking for a superstar finance administrator to join our small Finance Team to make sure everything runs smoothly in the back of house to enable fundraisers and project managers to do their best.

Working with the Head of Finance & Operations and a part-time Finance Assistant, you’ll be responsible for supporting the finance function of the charity. The role involves participating in the operational and administrative activities of the finance function, leading to the accurate recording of financial information for accounting purposes.

WHAT YOU’LL BE DOING;

Processing and banking cash receipts

Downloading and reviewing electronic bank statements daily

Downloading and reconciling all statements relating to income and expenditure received

Preparing relevant uploads of income to our supporter database, Salesforce

Reconciling Salesforce to the finance system monthly and processing any adjustments

Processing purchase invoices and making sure the budget holder authorises them

Setting up online payments for authorisation by the Head of Finance

Supporting a fundraising volunteer who assists with occasional finance administrational tasks

Filing of finance and legal documents

Keeping Gift Aid records up-to-date and assisting the Head of Finance with the preparation of Gift Aid claims

Monitoring and maintaining finance and grant records for archiving to comply with charity law

Providing support to the Head of Finance with processing of income and expenditure journals onto the CODA finance system

Supporting the Head of Finance with selected balance sheet reconciliations

Analysing data and producing reports, if required

Supporting the Head of Finance in producing management information

Monitoring all financial processes, ensuring deadlines are met and alerting appropriate Senior Manager if needed

Supporting financial aspects of our grant assessment process, if required

Additional adhoc admin support to Head of Finance

You may be asked to join in and help out with fundraising and events as required.

QUALIFICATIONS & SKILLS

Attention to detail: ensuring accuracy in all aspects of work

Time Management: effective time management and working to deadlines

Interpersonal skills: effectively communicating, building rapport and relating to others at all levels

Problem solving: having a creative approach to finding solutions to ad hoc issues

Judgement & Decision Making: considering relative costs & benefits of a potential action and acting accordingly

Continuous learning: taking initiatives in learning and implementing new concepts and ideas

Personal: trustworthy with the ability to deal with personal information in a confidential manner.

Team Player: honest and enthusiastic with the drive and determination to get things done

DESIRED EXPERIENCE

Strong A-Level results and/ or relevant degree

Working towards finance qualification, e.g. AAT

Previous Charity finance experience

Knowledge of and passion for the charity sector

Strong knowledge of all MS Office applications

Knowledge of Salesforce and/ or CODA is desirable

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