Executive Assistant, Maternity Cover

Last updated one month ago
Location:Greater London
Job Type:Full Time

This is a fantastic opportunity for an enthusiastic Executive Assistant like you to apply your existing experience and develop your career. This is a fast-paced role requiring a positive, confident, and proactive approach in a pressurised environment.

Macquarie Asset Management is seeking an Executive Assistant with your experience to support their Macquarie Infrastructure & Real Assets division, supporting a team on a 1 year maternity cover contract.

Your responsibilities will include, but not be limited to:

  • extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc
  • making travel and accommodation arrangements and organising visas
  • processing purchase orders and invoices using Coupa
  • processing the team’s monthly Amex / personal expense claims using Concur ensuring all deadlines are met
  • producing and coordinating documents for board papers and meetings including printing, binding, scanning
  • general ad hoc requests and support including organising events for the team
  • providing support for other Executive Assistants as required.

To be successful in this role you will have a minimum of 5 years work experience supporting senior directors and a team within a fast-paced office environment. You will have strong Outlook experience and be able to manage several calendars, working across different time zones.

You will also have excellent Microsoft Office knowledge; be able to manage information flow in a timely and accurate manner; have exceptional organizational and time management skills; and have excellent attention to detail and verbal and written communications skills.

The ability to balance conflicting priorities and make decisions accordingly and having a proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary are also essential. Good judgement and discretion when dealing with confidential matters and being able to working as part of a team will be beneficial in this role.

If you are ready to take on a new role in a busy team, we look forward to hearing from you.

About Macquarie Asset Management

Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset and liquid alternatives. As at 30 September 2020, Macquarie Asset Management had $A554.9 billion of assets under management.

Our commitment to Diversity and Inclusion

Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.

Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

We recognise that flexibility comes in a variety of forms. Talk to us about what flexibility you need.