Portfolio Management Office - Business Analyst

Last updated 4 hours ago
Job Type:Full Time


Fareham, South East, PO17 6AD : Salisbury, South West, SP4 0JQ

About the job


Are you flexible, able to adapt to changing priorities and keen to help us improve the way we work?

We are looking for enthusiastic, proactive individuals to join our Internal Portfolio Management Office (PMO).

You will be part of a small professional team where your skills and experience will ensure that the investment we make in our infrastructure and services maximises the benefit we provide to Science and Technology (S&T) and Defence and Security customers.

Through a set of five sub-portfolios the Internal Portfolio has Portfolio responsibility for projects including infrastructure, IT, equipment support to S&T, and other organisational change initiatives. We have seen increased capital investment in infrastructure and IT and our Programmes and Projects have recently delivered new explosive facilities that include the state-of-the-art Energetics Analysis Centre, which houses the Forensic Explosives Laboratory, explosives detection, biometrics and intelligence capabilities; the UK’s first Defence Wargaming Centre (DWC) at Portsdown West, a dedicated centre of excellence, that brings together expertise and technology from Defence, industry and other partners; and through one of our major change initiative critical work for the Home Office, Police, Fire and Border Force is now fully integrated with other Defence and Security S&T, providing a resilient, world-class capability to protect the UK from crime and terrorism following the integration of Home Office S&T into Dstl.

We offer a modern working environment, interesting work and the opportunity to make a real difference within the PMO which is vital to the future Defence and Security needs of the nation.

Job description

The Operations Division, in which the PMO is based, is maturing and as such, the scope of the MI that needs to be managed is changing. You will support the delivery of this scope change and maturity increase by supporting the transition from the current ‘as-is’ state to the ‘to-be’ state.

You will work with MI from across Dstl to provide options and recommendations, informing Portfolio decision-making and performance reporting. This will include financial, performance and qualitative data.

You will work closely with other programmes and initiatives across Dstl to ensure alignment with and best use of technological advances that are being progressed for the benefit of Operations Division. You will co-ordinate the change to ensure the business systems, workflows and processes contribute to the enhancement of the operational delivery of the PMO.


We are looking for a P3 professional or other suitably qualified individual with appropriate analytical or business improvement skills gained in a project or non-project environment.
You should have strong analysis skills with competency in data science techniques,
experienced in using a broad range of techniques to support delivery of business
You will be able to assimilate and report information which is able to draw out trends and insights which aids strategic business decision making.

Essential criteria:
You will have an extensive analytical understanding and ability to handle complex management information and analysis tasks.
Full knowledge of the project lifecycle and experience of working in a P3 environment
Experience of using quantitative and qualitative analysis tools and techniques, dealing with multiple data sources and being able to present in a clear and concise format
Ability to use MS Office Applications, Intermediate level MS Excel, MS Powerpoint.
Working experience of data visualisation tools (e.g. Power BI, Tableau)
Knowledge and experience of process mapping
Experience of developing plans to mature tools and techniques
You will have good stakeholder engagement including reporting, communicating and influencing across all levels of the business with an ability to describe complex analytical information to non-specialist audiences.
You should be comfortable working in a fast paced delivery environment, managing and prioritising multiple data requests from various stakeholders.


We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Making Effective Decisions
  • Changing and Improving

Technical skills

We'll assess you against these technical skills during the selection process:

  • Please provide an example of where you have used data science techniques and tools, to support delivery of business outcomes.
  • Please provide an example of where you have delivered business improvement.


We'll provide a great range of benefits including:

Fully flexible working, including alternative working patterns, annualised hours, compressed hours and job share, to name a few.
Flexible Working hours, a rolling 12 month reference period and the ability to bank hours. Up to 20 hours can be taken in any calendar month.
Excellent learning and development to ensure everyone fulfils their potential.
Maternity, adoption or shared parental leave of up to 26 weeks full pay followed by 13 weeks statutory pay and a further 13 weeks unpaid, and paternity leave of 2 weeks full pay.
Chartership and accreditation support.
Generous annual leave, with the ability to buy and sell up to 5 days holiday per year.
A competitive salary.
Onsite gyms and restaurants.
Staff discounts for high street and online shopping, restaurants and days out.

Our Diversity Networks

DSTL recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution. We have a number of support networks to ensure all employees feel supported at work.
These include the following:
  • Sexual Orientation and Gender Identity Network
  • Faith and Culture Network
  • Parents and Carer Support Network
  • Alternative Working Network
  • Gender Equality Network
  • New Starters Network
  • Enabled Network, for people with visible and non-visible disabilities

For further information about DSTL please check out our LinkedIn page

Things you need to know


Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.
Please apply online. Successful candidates will be asked to attend a video interview on the 5th January 2021. Please prepare a 10 minute presentation on how you have taken disparate information and created something new such as the development of a dashboard.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :Name : Dstl Recruitment TeamEmail : dstlrecruitment@dstl.gov.uk Recruitment team :Email : dstlrecruitment@dstl.gov.uk

Further information

Should you wish to raise a formal complaint about the Dstl recruitment process you should email dstlrecruitment@dstl.gov.uk stating the nature of the issue. We will respond within 5 working days.

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