Project Management Assistant

Last updated 9 days ago
Location:Greater London
Job Type:Full Time


London, GB

Department Name

Southern Region

About Network Rail

We at network rail are dedicated to becoming one of Britain's best employers and believe this starts with placing the candidate at the heart of everything we do!

Our ambition to be responsive to passengers and freight users, drives us every day and we're empowered to do the right thing for those who use the rail network. We actively challenge unsafe practices and take responsibility for addressing risks, resolving issues and protecting safety and wellbeing.

We're passionate about great service and we ask ourselves, what can we do to put our passengers and freight users at the centre of everything we do? With this in mind, we pull together as one industry because we care about people and teamwork is key. For more information about Network Rail click here

Brief Description

Scope of the ASPRO Team

The ASPRO team manages hundreds of projects. These projects encompass a huge variety of types and values. Projects range from a few hundreds of thousands to hundreds of millions of pounds of external client expenditure. Types of projects include asset protection to bridges, tunnels, residential and commercial developments, statutory undertakers' crossings, level crossing alterations, electricity pylons, telecoms masts and a host of others, including major schemes such as Crossrail, as well as hundreds of minor schemes which need a fairly rapid response. The essential theme of all these projects is that they must have some impact on the railway that needs project managing by the team in order to reduce the risk to NWR.

Methodology practised by the Team

The team's involvement is a "cradle to grave" one and starts with initial exploratory meetings or telephone calls when the scope, programme, funding/costs, procurement and other fundamental requirements are understood and agreed. Contracts are negotiated and signed followed by design and construction consents, culminating in the completion and commissioning of the projects. Managers within the team are responsible for portfolios of projects and for ensuring that a professional and effective service is provided at minimal risk to the railway. A great deal of liaison within the company is essential so that all disciplines and departments (e.g civil, structural, signalling, telecoms, electrification, track, etc,) affected by the external proposals are fully consulted and the results form part of the coordinated requirements presented to the external clients and their agents and consultants. The external clients also pay the team's costs in full and estimating, cost monitoring, invoicing , payment monitoring and monthly forecasting are also essential activities in the successful management of projects

Management Philosophy

The team welcomes new members. The team's effectiveness depends on a wide knowledge of project management and all the railway interests of different parts of NWR. Working with others in the company is essential for success. The nature of the team's work tends to instil a high order of strategic thinking in all the team members, and this can be very career enhancing.

About The Role:

The Project Management Assistant is responsible for supporting the Manager of ASPRO to manage the team and its activities.
You will provide advice, support and resolve queries at own level of expertise. You will work on initiatives and projects, resolve issues and report on status. In addition, you will identify process inefficiencies and areas of potential non-compliance.
The role will require the gathering and inputting of data such as information on Projects, productivity, stakeholders, commercial and finance matters on Excel. An analytical approach to the data will be required so that the data can be understood and used by the ASPRO Manager.
Ideally, you will have an understanding of commercial and financial matters and be knowledgeable about Construction and the Railways

About the role (External)

Activities and requirements include:

  • Keeping records and analysing the large portfolio of projects in the team from inception to completion, including receiving enquiries, assessing project remits, producing cost estimates, schedules of works and negotiating simple agreements with clients and monitoring all the team activities.
  • Process day-to-day work activities to enable effectiveness of the team including chasing close-out and reporting on outstanding actions
  • Complete project work/initiatives to deadlines and appropriate standards
  • Develop positive relationships with customers (internal) on a day to day basis to meet service provision requirements
  • Assist in ensuring projects are compliant with all governance and corporate procedures
  • Identify potential areas for process improvement and make recommendations to line manager
  • Provide and develop specialist expertise to resolve queries
  • Provide information and education internally to facilitate end user performance
  • Support in the organisation of meetings and events for the line manager

How to apply (External)

Salary: £26,000 - £28,000 plus £3,200 location allowance

Closing date: 30.09.20. Late applications will not be accepted.

Click 'apply now' to apply.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, national origin, gender, sexual orientation, age, marital status, or disability status. Click here for more information

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