Team Organiser

Location:Greater London
Job Type:Full Time

Location

London, GB

Department Name

Property

About Network Rail

Network Rail is at the heart of revitalising Britain's railway. We're making rail safer, more reliable and more efficient than ever before. We do it all for our customers. That means everyone from commuters to train and freight operating companies. Passionate about great service, we take care to understand their needs, listen to their comments, and fulfil all our promises. Together, we're making a railway fit for the future. And as the network continues to grow, you'll grow along with us.

Our plans for rail in Britain are far-reaching and ambitious. To deliver our vision of a better railway for a better Britain, we need talented and passionate people who will embrace our innovative way of working - across all disciplines.

Brief Description

As a Team Organiser, you will be proactive and forward-thinking. A typical day will include general administrative duties such as co-ordinating diaries, processing and maintaining personal records and arranging things such as travel, hotels, vehicles and ordering of equipment.

About the role (External)

Key Accountabilities

    Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

      Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

        Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels.Provide communications to the team, including sending messages as required.

          Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

            Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

              Raising of Purchase orders (PO's) and the recording of POs raised.

                Report team problems e.g. IT and office facilities and monitor response.

                  Undertake administrative tasks as directed including technical literature searches for the team.

                    Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.

                    Job Skills, Experience and Qualifications

                    Essential

                      Ability to multi-task

                        Experience in appropriate IT packages

                          Good time management

                            Strong organisation skills

                              Good communication skills (verbal and written) including excellent telephone manner

                                Experience of working with a team

                                Desirable

                                  Sound railway background and knowledge of railway geography

                                    Recognised qualification in keyboard associated skills and office management techniques

                                      Knowledge and experience of records management

                                      How to apply (External)

                                      Network Rail welcomes applications regardless of age, disability, marital status (including civil partnerships), pregnancy or maternity, race, religion or belief, sexual orientation, transgender status, sex (or gender), employment status, trade union affiliation, or other irrelevant factors. We will interview all disabled applicants who meet the essential criteria.

                                      Keeping people safe on the railway is at the heart of everything we do, safe behaviour is therefore a requirement of working for Network Rail.Applicants should demonstrate their personal commitment to safety in their application.

                                      Network Rail can offer you a rewarding career with competitive pay and excellent benefits including a choice of contributory pension schemes, a generous annual leave package, a bonus scheme and an annual 75% subsidy on season tickets costing up to £3,333 (to a maximum amount of £2,250).

                                      Network Rail positively embraces flexible working recognising that employees may wish to balance work and family/home life.

                                      Network Rail adheres to a structured pay framework, any salary offered will be within the following pay range: circa £23,000

                                      As an arm's length department of the UK Government, Network Rail is required to comply with a well-established pre-employment vetting process for all prospective employees.

                                      Baseline Personnel Security Standard (BPSS) checks require prospective employees of Network Rail to meet the following requirements;

                                        Provide eligibility to work in the UK and identity documentation

                                          Complete a satisfactory 3 year employment history check

                                            Complete a satisfactory unspent criminal conviction disclosure check

                                            For more information regarding BPSS pre-employment related checks, please visit the UK Government website for further information - UK Government - BPSS Checks

                                            Closing date:3rd April 2020, late applications will not be accepted. We retain the right to close the advert before the listed closing date based on application volumes.