Project Administrator

Job Type:Full Time

Are you a Project Administrator seeking a new challenge?

Interested in joining a leading multi-million pound organisation to work on a range of exciting schemes?

Do you wish to take on a role with excellent opportunity for long term career prospects?

If so, please read on…

Job description
As a Project Administrator, you'll organise and coordinate a team of up to 150 staff to support the delivery of large high-speed infrastructure projects. Reporting to one of the Project Principals, you'll be involved in a range of project administration duties including financial reporting and resource timesheet reporting to support the project team. You will manage and issue project documents using tools such as SharePoint and ProjectWise as well as communicate with clients, suppliers and project staff to coordinate and organise meetings, events and documentation. Additionally, you will deal with email and telephone queries efficiently and effectively which may include screening calls, taking messages and assisting with queries where appropriate.

Your key responsibilities will involve:

  • Compiling, updating, and formatting reports and other documentation using typically Word, Excel and PowerPoint, and occasionally other software (for which training is available)
  • Arranging meetings, preparing agendas and minutes as instructed by the Project Manager
  • General project team support for aspects of facilities, hardware and stationary
  • Dealing with ad hoc requests from senior management

In addition, due to the nature of this position, there will also be occasional travel to our Croydon office when required.

A bit about us:
One of the largest employee-owned companies in the world, Mott MacDonald is a multisector consultancy providing engineering, management, and development services on projects in 150 countries. With over 16,000 of the best people working on a diverse range of challenges, we're helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. Together, we are opening opportunities with connected thinking.

Our advisory and programme delivery unit delivers services to projects ranging in scale and complexity from £million's to £20bn, through the technical disciplines of programme management, project management, project controls, scheduling, cost management, estimating, infrastructure finance, management consulting, digital consulting, education and healthcare management.

Flexible working:
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

We can offer:
* Pension matched up to 7%
* Competitive annual leave and the option to purchase additional annual leave
* An annual professional institution subscription
* Life insurance
* Enhanced parental leave
* Annual company performance bonus scheme - Subject to company performance
* Flexible benefits scheme to suit you, including cycle to work & Interest free season ticket loans etc.

Sound of interest? Get in touch today!

Equality, diversity and inclusion statement:
Equality, diversity, and inclusion (EDI) are at the heart of our organisation. We promote equal opportunities and have several initiatives to create an inclusive workplace culture; Our dedicated inclusive recruitment page provides more information on our efforts and recognitions.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at and we will talk to you about how we can assist.