As a Project Administrator within our Metros and Civils team, you'll organise and manage a team of up to 150 staff to support the delivery of large high-speed infrastructure projects. Reporting to one of the Project Principals, you'll be involved in a range of project administration duties including financial reporting and resource timesheet reporting to support the project team. You will manage and issue project documents using tools such as SharePoint and ProjectWise as well as communicate with clients, suppliers and Mott MacDonald staff to coordinate and organise meetings, events and documentation. Additionally, you will deal with email and telephone queries efficiently and effectively which may include screening calls, taking messages and assisting with queries where appropriate.
Your responsibilities will involve:
- Compiling, updating, and formatting reports and other documentation using typically Word, Excel and PowerPoint, and occasionally other software (for which training is available)
- Arranging meetings, preparing agendas and minutes as instructed by the Project Manager
- General project team support for aspects of facilities, hardware and stationary
In addition, due to the nature of this position, there will also be occasional travel to our Birmingham office when required.
Does this sound like you?
As an experienced Administrator (ideally Project Administrator or Personal Administrator), you have strong skills using Microsoft Office including Excel, Word, PowerPoint, Outlook and Adobe and ideally are familiar using databases. You are comfortable prioritising workload and have the ability to work under pressure while being effective in your time management. Working as part of a team is familiar to you and you're able to establish professional working relationships with both colleagues and clients. Additionally, you can demonstrate a flexible approach to work and have strong organisational skills.
You will also be able to demonstrate the following:
- Excellent report writing skills; ideally with a minimum A-level English
- Good verbal and written communication and presentation skills
- The ability to work cooperatively, ideally with clients and supply chain
Although not essential, a Degree in Social Sciences, Humanities of Arts would be beneficial.
A little about us
Our Metros & Civils division is currently involved in one of the largest high-speed infrastructure projects and additional civil-structural engineering projects in the UK and we are looking to recruit a Project administrator to join our team on a fixed term contract basis for a period of 6-months. The role can offer you the opportunity for career development, giving you the chance to become a Project coordinator or Information manager in the future.
How to apply
We offer a competitive benefits package including our flexible benefits scheme covering additional holidays, pension, healthcare, life assurance, cycle to work, season ticket loan and much more. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. Together, we are opening opportunities with connected thinking.