Early Careers Administrator


Early Careers Administrator

Would you like to embrace continuous professional development opportunities in support of delivering a first-class service to the wider business? We currently have a vacancy for an Early Careers Administrator at our site in Samlesbury.

As an Early Careers Administrator, you will be delivering effective administrative support to the Skills Development Coaches and Manager to ensure the effective delivery of the apprenticeship standard that fully meets the quality and compliance standards expected.

This role will provide you with the opportunity to be part of the team that works out of BAE System’s multi-million-pound Academy for Skills and Knowledge to deliver Advanced, Higher and Degree Apprenticeships.

We invest £90m into our Early Careers and Skills Programmes annually, with 2,000 Apprentice learners currently in the UK.

Your main responsibilities as an Early Careers Administrator will involve:

Developing close working relationships with other members of the Shared Services early careers Admin Team in order to streamline work and increase sharing best practice, knowledge and processes

Providing advice, input, updates and support to site-based training teams and/or training managers

Supporting the Apprentice Shared Services early careers team with general learner file administration, including the set-up of new learner files, along with constant monitoring of apprentice files to ensure that all the required information is in the file and completed to the standard required

Being responsible for the inputting of new learner details from the ILR on to the MI system and updating any changes to programme as required

Supporting with the monitoring and tracking of Learner Progress Reviews and Individual Learning Plans (ILPs) to ensure that they are completed timely and fully meet both the quality and compliance standards required

Supporting with the scheduling and tracking of End Point Assessment (EPA) activity and certification

Supporting with awarding body registrations and certification as required

Providing administrative support for a range of meetings; support for business units dealing with day to day queries

Providing financial support to the business in terms of raising purchase orders and paying invoices and supporting the Skills Development coaches in ordering materials required for the apprenticeship

Your skills and qualifications as an Early careers Administrator:

Passionate about apprentice and skills training

Evidence of effective and efficient organisational and administrative skills

Experience in dealing and managing customer relationships over the phone and in person

Demonstrable team working characteristics and experience of working effectively across and within different teams

Working to specific timescales and proven ability to deliver in an accurate, appropriate and timely fashion.

Skilled at working with Microsoft Office application, especially Word, Excel and Outlook


Knowledge and understanding of Apprenticeships and Standards

Knowledge and understanding of Ofsted CIF requirements

Knowledge and understanding of funding requirements (ESFA)

What we're looking for in you:

You will need to have good verbal and written communication skills; being able to adapt to changing situations and bring new ideas. You must be committed to learning and continuous improvement, while being having credibility and professional confidence.

Location: Samlesbury
Salary: £17 000 +

Benefits: Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.

BAE Systems

BAE Systems is one of the world’s leading global defence, security and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.

Shared Services

BAE Systems is home to the engineering expertise, technical skill and ingenious people that keep the UK at the forefront of defence and security capability. We manage some of today’s toughest challenges, delivering the most complex programmes, which generate critical export growth whilst supporting thousands of advanced manufacturing jobs distributed throughout the UK.

Now we want even more great people to join us.

To support such a uniquely complex range of operations, our Shared Services people are likewise hugely diverse. About half of our 1000 employees are at 32 UK locations, in customer-facing roles, adding benefit and value to BAE Systems operations, people and property. We are home to experts who thrive on mental challenge - often specialists who are leaders in their fields.

Whatever the area you work in, the focus is always on delivering the highest quality solutions at the lowest possible cost. We welcome people with diverse skills and experience who bring a real passion for customer focus.

We pride ourselves on employing the best professionals around. Join us and you'll be part of something important; something you can be proud of.

BAE Systems is an equal opportunities employer. We value diversity and welcome applications from candidates from all backgrounds. We particularly welcome applications from sections of the community which are currently under-represented at BAE Systems, including women, BAME and applicants with disabilities. Please note we will not use any personal information relating to your background at any stage of the application process.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and/or your place of birth may limit those roles that you can perform for the organisation.

Due to the volume of applications we receive, we sometimes close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role with BAE Systems.