Corporate - Human Resources - Team Assistant - Analyst

Location:Edinburgh
Job Type:Full Time

Role


The EMEA pensions and benefits team is part of Human Resources and is responsible for managing the firm’s pension, employee benefit and wellness programmes across the region.

The primary focus of this role is to provide administrative support to the sixteen team members based in London and Edinburgh.

Key Responsibilities

  • Diary management and secretarial support for the Head of International Benefits – includes co-ordination of meetings across time zones

  • Co-ordination of approx. 40 trustee board meetings per year, including liaison with external attendees, room bookings and refreshments

  • Arranging pre-meetings for all trustee meetings to agree agendas, papers etc.

  • Arrange printing and distribution of trustee meeting packs for trustee board meetings.

  • Booking trustee training courses as required

  • Invoice processing and management across a large number of vendors

  • Arranging other meetings as required including internal and external meetings

  • Supporting the team in issuing bulk communications including mail merges

  • Making travel arrangements and expense processing for senior team members

  • Stationery ordering for the group

  • Filing/organisation of team materials including maintenance of web-based document storage solutions

  • Maintenance of database of trustee details across all plans (contacts etc)

  • Helping to organise pensions and benefits roadshows

Skills / Experience Required

We are looking for a highly motivated individual who is ready for a role that will allow them to put into practice the skills they have developed in their career to date.Other requirements include:

  • Strong team player with excellent organizational skills, used to managing varied priorities in a high paced environment, with ability to take ownership of projects, be proactive and flexible

  • Strong Microsoft skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)

  • Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)

  • Effective interpersonal skills, a good verbal and written communication skills

  • Tact and good judgment in confidential situations and the ability to interact with senior management

  • Desire to learn new skills and take on new challenges

  • Proven experience of working for large teams is essential

The hiring manager for this job opening would be willing to have a conversation about flexibility. This could range from ad hoc flexibility in a full time position, to a more formal Flexible Work Arrangement.

To be considered for this role, you may be required to complete the video interview powered By HireVue.

About J.P. Morgan Chase & Co:

J.P. Morgan serves one of the largest client franchises in the world. Our clients include corporations, institutional investors, hedge funds, governments and affluent individuals in more than 100 countries. J.P. Morgan is part of JPMorgan Chase & Co. (NYSE: JPM), a leading global financial services firm with assets of $2.1 trillion. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management, and private equity. A component of the Dow Jones Industrial Average, JPMorgan Chase serves millions of clients and consumers under its JPMorgan and Chase, and WaMu brands.

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer and a member of the UK Government’s Disability Confident Scheme.